More often than not, Highland games and contests put on by non-piping/drumming groups have little or no idea as to how to run the events to achieve the best experience for competitors. Some contests of course get the oversight of associations.
Those that work with the RSPBA and PPBSO, at least, secure a turnkey solution, in which everything from entries to stewards to judges is run by the association, and standards are adhered to. While variety is sacrificed, there is something to be said for event-to-event continuity.
But around the world, the majority Highland games have the ability to create their own versions of contests, handle entries and hire judges. For them, here’s a well-intentioned checklist from a competitor’s perspective.
Map out space for events, and then extend by another 50%. Our instruments are loud. Competitors need room to hear themselves. Judges need room to hear competitors. Do whatever it takes to ensure that there is as little “bleed” of sound between events as possible. And never have a huge unused and off limits area adjacent to a competing and tuning space where pipers and drummers are bumping into each other. It makes us mad.
Keep out the interlopers. Do your best to keep out stray animals, children and oblivious others by roping off competition areas. Nothing fancy. Just a few stakes and some rope will remind the punters not to wander into our space. Actual platforms for players are an authentically Scottish touch.
Account for tuning. The best competitions usually have the ample space for tuning. Pipe bands need an hour to prepare before they compete. Every solo competitor needs at least 20 minutes. It’s an assembly line process, and most pipers, drummers and bands know the drill. But they need space far enough removed from events and fellow competitors to get ready by listening to their instruments, not fighting for the lone tree.
Good stewards = efficiency. Competitors love a contest that runs smoothly. They expect an order-of-play that actually runs in order. Stewards can keep things moving while still using common sense. Upper grades pretty much run themselves due to experienced players, but it’s vital that stewards are trained and prepped for their role. Standing there waiting for amateur contestants to magically show up when their turn to play comes is a fantasy.
Shade and shelter. Venues with trees are almost always more popular with players. Shade on sunny days is a precious commodity for pipers and drummers wearing 10 pounds of thick wool, working to keep a fickle instrument in tune. Roasting on a wide open field will reduce the next year’s entry. Rain is tough to work with, but an indoor contingency plan for competitors, who often travel hundreds of miles to attend your event, is ideal. Rather than have them suffer through heaving rain to complete a massed band that no one is watching, bite the bullet and cancel it. And never, ever keep travel money from bands if they miss a massed bands finale because of weather that threatens their safety or health.
Don’t chintz on medals. I understand that purchasing dozens of amateur medals is a hassle, but it doesn’t need to be. Today there are myriad manufacturers that can design and create custom, quality medals at a fraction of what it used to cost. You just need to budget and plan a little more in advance. Putting thought into medals means you’re being thoughtful with pipers and drummers. They will take note.
Shake up the judging. It might be easier for you simply to hire the same judges every year, but competitors dislike this intensely. They want variety in the form of opinions. If at the end of your event a judge gets out his/her datebook and pressures you to hire him/her next year because his/her calendar “fills up fast,” don’t do it. Work to get other judges and the pipers, drummers and bands will appreciate it.
Say thanks. It’s simple, and pipers and drummers should thank you, but you saying thanks to us goes a long way towards returning next year.
In sum, if you please the competitors by addressing the above, you will have more and better competitors who enter, and that will elevate the stature of your event and gain more respect from the piping and drumming community.
More respect, more entries, bigger gate receipts, more success for everyone.
You might have additional recommendations, from a competitor’s perspective for competition organizers, so feel free to share them.